Article I: Name
The name of this organization shall be the Academic Competition Club at the University of Virginia.
Article II: Purpose
The purpose of this organization shall be to foster academic development of students at the University of Virginia and elsewhere by competing in and hosting academic tournaments and by holding practice sessions at least once a week whenever the university is in session.
Article III: Structure
Section 1: Membership
The Academic Competition Club shall consist of any students who wish to be members, at the discretion of the officers. These shall participate in all elections.
Section 2: Quorum
Half of the members of the Academic Competition Club shall constitute a quorum.
Section 3: Officers
The officers shall be composed of a President, a Vice President, a Treasurer, and a Secretary.
Section 4: President
The President shall be the Chief Executive Officer of the Academic Competition Club. He/she shall serve as official spokesperson and representative for the organization at the University and to other universities. He/she shall be responsible for maintaining the integrity of the organization and for organizing the twice-weekly practices. He/she shall preside at all meetings of the organization, be a signatory on all financial accounts, renew CIO status yearly, delegate all miscellaneous projects as they arise, and appoint any additional officers as needed.
Section 5: Vice President
The Vice President shall assume the duties of the president in case of the president’s temporary or permanent absence. The vice president shall be responsible for organizing the organization’s participation in tournaments at other universities.
Section 6: Treasurer
The Treasurer shall maintain all financial records, prepare a budget yearly for SAF funding, turn in expenditure vouchers to the Dean of Students’ officer for reimbursement, pay all expenditures incurred by the organization, and maintain the organization’s bank account in a clear and orderly manner.
Section 7: Secretary
The Secretary shall keep minutes of official meetings (elections) of the organization, keep records of membership, maintain the email list and website, organize the office space, and publicize organization events.
Section 8: Selection of Officers
All higher officers shall be elected. Any other officers shall be appointed by the president.
Article IV: Elections
Elections shall be held at the last meeting of the year, near the end of the academic term. Officers shall hold positions for one academic year. A quorum must be present for elections to take place. Nominations for officers will be taken at the meeting, and must be seconded to secure further consideration. After all nominations have been made for an office, voting will be conducted by secret ballot. Elections shall take place in the order of president, vice president, treasurer, secretary. An officer shall be declared elected if he/she has received a majority of votes cast. If no candidate receives a majority, a run-off election shall be held between the top two candidates.
Article V: Removal
Section 1: Impeachment and Removal
Officers may be removed for misconduct and misuse of authority or organization funds. An officer is declared impeached if two members of the organization submit impeachment papers. If an officer is impeached, impeachment proceedings shall take place at the next meeting. A quorum must be present for a vote on removal to take place. For an officer to be removed, two thirds of the quorum must vote for removal.
Section 2: Resignation
If an officer wishes to resign his/her duties, he/she may do so. If the president resigns, the vice president shall take on his/her duties. If any other office becomes vacant, a new election shall be held for that office.
Article VI: Ratification
Section 1: Ratification
A special meeting of the club shall occur for ratification of the Constitution. After sufficient debate, if a quorum of members is present, voting shall occur by open ballot. If two thirds of those present vote in favor of the constitution, it shall be held to be ratified.
Section 2: Amendment
Any member may offer an amendment to the organization’s constitution at the special constitution meeting or at elections. If the amendment has a second and a quorum is present, the amendment shall be voted on. The amendment shall be passed by a two thirds majority.
Article VII: Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the organization during elections, impeachment cases, and constitutional meetings, in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Organization may adopt.
Article VIII: Non-Discrimination Clause
A student organization is ineligible for CIO status when the organization restricts its membership, programs, or activities on the basis of age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family and genetic information. Notwithstanding these requirements, a CIO may petition to restrict its membership based on gender (e.g. all-male or all-female a cappella groups) or an ability to perform the activities related to the organization’s purpose by filing a written request with the Office of the Dean of Students. In evaluating any such requests, the University will look not merely to the constitution of an organization but to its actual practices and operations.